Project Management Requirements

Verify awarded scope of work in relation to our company’s proposal quoted base cost and adders. If you were not the estimator for the awarded project, obtain copies of the project proposal and bid documents and drawings. A very important part of this package will include supplier’s quotes for lighting and switch-gear packages, as well as any sub-contracted quotes for specialty systems such as data, fire alarm or nurse call systems, etc.

Review contract before signing to ensure fair and equitable practices, and verify that the dollar amount of the contract matches your companies proposed scope of work base bid with adders.

Prepare and file mechanic’s lien on the project.

Prepare and send to general contractor submittals for material approval by owner or architect – usually switchgear and lighting packages but larger projects may also require pipe and wire and devices. This includes contacting suppliers and verifying quotes and requesting submittal packages and cut sheets for their products.

Prepare permit documents including a permit application to the AHJ but may also include load calculations and panel schedules, and drawings such as a one-line of the distribution system, egress lighting layout, etc.

Obtain schedule from general contractor and determine manpower needed to complete milestone tasks on schedule.

Once submittals have been approved by the architect or owner and have their stamp and/or signature, issue purchase orders, delivery instructions, and request estimated delivery dates. Co-ordinate the purchase and delivery dates to minimize overhead costs but still satisfy deadlines. Try to get the material billing from your supplier to be covered by your progress billing to the general contractor. Also prepare project information requested by supplier that will assist them in their job accounting and lien processing.

Communicate to your project foreman or field personnel all pertinent information that they will need to proceed with the job, including a copy of the bid scope of work, updated construction documents such as project specifications and drawings, and the project schedule. Discuss the potential problems that you foresee and suggest possible solutions that will help complete on time and under budget. Be sure to communicate with them the details and scheduled delivery dates of the lighting and gear packages along with the specialty systems so that he will know the demands of the job. They must also have a copy of the submittals especially the material cut-sheets so that he can plan installation procedures and layout.

Prepare and log any formal “RFI’s” requests for information that you or your foreman may have for the architect or general contractor about the project.

Prepare formal “delay of job” letters that notify the general contractor of delays to the schedule by others that will prevent your timely completion of the project or impact costs.

Prepare any change order cost estimates that may be requested by the general contractor or architect. Usually, if these requests come from the architect, they will be in the form of an “ASI” architect’s supplemental instruction. Log these changes along with the rejection or approval dates and revise your recorded contract amount accordingly for billing purposes.

Communicate approved change order details to your field personnel and discuss any scheduling challenges.

Receive reports from your project foreman that aid in tracking progress and costs.

Prepare progress billings against the contract amount. These need to include original contract amount and changes to show justification for any revisions to the contract amount.

Prepare conditional and the final unconditional lien releases.

Prepare final closeout documents such as operating and maintenance manuals, as-built drawings, and warranty letters.

Prepare final cost analysis of the project for review.

This was written with commercial and industrial projects in mind and not all of the following will apply to all jobs. And since this is more or less off the top of my head it is not by any means all inclusive. I’ve been a project manager for about six years and have worked mainly on projects 100K electrical or less with my biggest a 2M electrical design build. With this in mind these are the duties that I’ve preformed as a project manager. There is much detail left out but this is only an outline.

I recall that someplace in Phoenix Az. offered project Management classes & litterature. Sorry I dont recall the company Good luck

check out iec

http://www.ieci.org/

Check out the IEC site

http://www.ieci.org/index.mv?screen=24&xsub=3

I know working on a Corps of Engineers job is not everyone's favorite thing to do, but If your students are exposed to the material of the COE CQM (Construction Quality Management) program, it will give them a perspective of the people they are trying to sell their work to. When workers, contractors, inspectors all work together, the customer gets the product they want and everyone is a winner.

Just my two cents. -Soup-

As an after thought. I have only worked on One (1) COE job, but the three major complaints regarding project management from both the COE and the Contractor: 1) Schedule 2) Submittals 3) Commissioning

Not once was the quality of work questioned,

Try www.nccer.org They have a variety of courses and a 5th year program. I teach electrical apprentices at Monroe Community College in Rochester NY and their course outlines are the standard. Good luck

Managing a Construction Company on Just 24 Hours by Matt Stevens is a good book to start with. (www.stevensci.com)

I do not know of any literature per se but Kirk Alter of Purdue University, is THE benchmark of the subject in the views of the vast majority of the people I know in the industry.

Try: www.ConstructionBook.com

I have never seen a course for Electrical Project Management. I have been in the business for a very long time and been a Project Manager for the last 15 years. The best Project Managers I have ever met or worked with have the following atributes: 1. Years of real life field experience 2. Lots of good people skills 3. Have had their own company at one time

I don't know how to put that in a text book.

The NCCER has a very nice PM course ready to go. The book is layed out in modules of 2.5 hours teaching guides and support are also availible.

WWW.NCCER.org

One factor that facilitates el. project managment is to accept that the other trades usually have precedence on space allocation as their items are big, need certain slopes, depths, etc. Provided you have code compliant space for your main gear, much of the el. distribution may well have flexible routing, elevation, etc. Coordinate this with the other trades, recognizing their comparative inflexibility and requitements. I have been doing el. power design, construction, and operation for 50 (yes) years and still love it.

You might try the Project Management Institute. www.pmi.org

Google Elec Project Management. there are a slew of opps. One is ABC which caters to this sort of thing.

Chris Wurst, PE

I agree with all the other comments. I'd like to add that an introduction to the critial path method would be very helpfull to understanding the entire process and why a contractor may get assigned certain time frames to work in on a project. James J. Mercier, P.E. Texas Department of Transportation

PSMJ Resources, Inc. does Project Management seminars and training and I believe offers literature and training materials as well.

They are at 7440 Girard Ave #9, La Jolla, California 92037 Tel: (858) 459-4475; Email: jclausen@psmj.com or check web site www.psmj.com.

Project Management principals apply across disciplines, so "Electrical" project management differs only in the product being delivered.

The Complete Idiot's guide to Project Management ! Fourth edition

G.Michael Capbell,PMP and Sunny Baker,Ph.D.

No Really, It's one of my favorites ! How can I be expected to remember all this " Stuff " ?

I strongly recommend MS PROJECT by microsoft. Latest version is better if available.

Purdue University has an excellent Project Management Course

NECA has an excellent Project Management course and materials available ..